Medical Office Software for Primary Care
Primary care offices run on Xolvara. The administrative operating system for primary care practices — built for the volume of refill calls, scheduling requests, and intake your front desk handles every day. Refill calls jam the phones: Refill requests are the single highest-volume admin call in primary care. Each one steals 5–8 minutes from front desk staff who could be scheduling new patients. Missed calls = lost continuity: When the phone rings during a busy clinic, calls go to voicemail. Established patients churn quietly when they can't reach you. Intake on paper or fragmented portals: New-patient packets get faxed, scanned, mis-keyed. Information arrives at the visit incomplete. Same-day acute visits compete with annuals: Without clear triage and routing, urgent sick visits get squeezed and annuals get pushed weeks out. AI receptionist catches every refill: Captures medication, dosage, pharmacy, and urgency in a structured request. Routes straight to your clinical team's queue with full audit trail. Online scheduling for sick + well visits: Patients self-book the right appointment type. Real-time provider availability, multi-location, configurable durations and buffers. Digital intake by SMS: Pre-built primary care intake template. Patients complete on phone before the visit. Data lands structured. Unified operations dashboard: Calls answered, refills routed, intakes completed, payments collected — every metric, real-time.